This privacy policy only applies to classes run by me personally at South Hornchurch Community Hall and Hutton Community Centre.
When you attend a class run by Carly Faiers, you will be asked to complete a questionnaire prior to your first class. The following information is requested:
Name
Email Address
Contact Telephone Number
Emergency Contact name and telephone number
Medical history
Your email address is used to notify you of any changes to the class schedule or any class cancellations. I may request your permission to add your phone number to a WhatsApp group that is used to communicate in the event of any last-minute change to the schedule. From time to time, I will also use your email address to send you details of social events, such as our Christmas Party, or any outings, such as a theatre trip.
There is a tick box on the questionnaire which requests your permission to use your data for these purposes, and you are under no obligation to tick yes. However, please note that if you do not give your consent for me to contact you, I cannot notify you of any cancellations and you may find the hall closed when you arrive.
All emails contain an Unsubscribe button at the bottom of them. If you do not wish to receive any more emails from me, please click on the button to be removed from my mailing list.
Emails are sent using Mail Chimp and your email address is only stored on a distribution list within Mail Chimp. My Mail Chimp account is password protected. Mail Chimp do not use my distribution list to contact you.
Your phone number is stored in my mobile phone. This is protected by a PIN number and fingerprint recognition. No one else has access to the PIN number. Your emergency contact number is also stored in my phone as a secondary telephone number under your listing. This will only be used in the event of a serious accident or incident where you are unable to call someone yourself, such as falling unconscious, fainting, etc.
Your medical history is used to determine whether the class is suitable for you, or whether medical advice is required before you can attend. It is also used to determine whether I need to offer any modifications to the class to help make it more suitable. Your medical history may also be used in the event that a legal claim or dispute arises.
Your questionnaire is stored in a folder at my home address, in a locked desk drawer.
Your information is never passed on to any third parties.
You have the right to request a copy of the questionnaire at any time. Please ask me in person or direct an email to carlyfaiers@yahoo.co.uk and I will fulfil your request as soon as possible.
You also have the right to request that your information is destroyed at any time. Again, please speak with me in person or direct an email to carlyfaiers@yahoo.co.uk.
Your information is stored for the period of time that you are a customer of Zumba with Carly. Should you stop attending, your questionnaire will be shredded and disposed of.
Carly Faiers, Nov 2025